Club Meeting Minutes: October 21, 2017

Provided by Cynthia Shaver:

The meeting was called to order by Tinker Moats.

The ​ minutes​ ​ ​were​ ​read​ ​by​ ​Cynthia​ ​Shaver,​ ​and​ after​ ​ a​ ​ ​correction​ was​ ​ ​noted​ ​on​ the​ ​ date​ ​ of​ ​ the​ fundraiser, ​ ​a ​ ​motion ​ was​ ​ ​made​ to​ ​ accept​ ​ ​the​ ​minutes​ ​with​ ​the​ ​correction.​ ​It ​ ​was​ seconded​ ​ ​and approved.

The ​ ​Treasurer’s​ ​Report ​ ​was​ ​given ​ ​by ​ ​Tinker ​ ​Moats. ​ ​​ ​There ​ ​is​ $5,800.00​ ​ ​in​ ​the​ checking​ account. ​ ​​ A​ ​ motion​ ​ was​ ​ made​ ​ ​to​ ​accept ​ the​ ​ ​report. ​ ​​ It​ ​ was​ ​ seconded​ ​ ​and​ ​approved.

Old ​ ​Business:​ ​​ Tinker​ ​ reported​ ​ ​that​ ​the​ ​Pedal​ ​Pull ​ at​ ​ ​Luray​ ​was ​ a​ ​ big​ ​ success.​ ​ All​ ​ of​ ​ the​ ​ kids​ had​ ​a​ ​good​ ​time. ​ ​​ ​Luray​ gave​ ​ ​the​ ​club​ $300.00​ ​ ​for​ ​doing​ the​ ​ ​pull.​ ​​ ​After​ ​discussion​ ​the​ ​club decided ​ ​to​ ​add ​ a​ ​ ​Pedal ​ Pull​ ​ as​ ​ ​one​ ​of​ ​our​ functions​ ​ ​at​ Somerset​ ​ ​next​ ​year.​ ​It ​ ​would ​ ​be​ ​on Saturday, ​ September​ ​ 18,​ ​ ​2018. Tyrone ​ ​said​ ​the ​ Pastor​ ​ ​of​ ​Crosskeys ​ ​Worship ​ ​Center​ ​would ​ ​do​ ​the ​ ​church​ ​service​ ​for​ our​ Summer​ ​Show ​ ​of​ ​2018. Steve ​ ​Kegley ​ ​has ​ ​said​ ​he​ ​will ​ ​be​ ​the​ ​Show​ ​Chairman​ ​for​ our​ ​ ​Summer​ ​Show.​ ​​ ​All​ ​committees​ will​ report ​ to​ ​ him.​ The ​ ​Pedal​ ​Pull ​ Shirts​ ​ for​ ​ ​the​ ​members ​ organizing​ ​ ​and ​ ​running​ the​ ​ ​Pedal​ ​Pulls​ at​ ​ ​our ​ functions​ have ​ been​ ​ ​ordered. There ​ ​was​ ​discussion ​ ​about ​ the​ ​ ​plaques​ ​for​ the​ ​ ​2018​ ​Summer​ Show.​ ​ ​​ ​The​ ​D6​ and​ ​ DD6​ ​ ​had originally ​ ​been​ ​approved ​ ​for ​ ​the ​ ​2017 ​ ​show.​ ​​ ​As​ ​the ​ club​ ​ was​ ​ featuring​ ​ ​the​ ​tractor ​ ​from​ the​ McCormick​ Farm​ ​ ​for​ ​the​ ​2017​ ​Show,​ ​it​ ​was​ decided​ ​ to​ ​ ​feature​ ​that​ ​tractor​ ​on​ ​the​ ​plaque​ for​ 2017.​ After​ ​ ​discussion​ ​a​ ​motion​ ​was​ ​made ​ to​ ​ ​put ​ the​ ​ ​D6 ​ and​ ​ ​the​ ​DD6​ on​ ​ the​ ​ plaque​ ​ for​ ​ ​the 2018 ​ Summer​ ​ ​Show.​ ​​ It​ ​ was​ ​ seconded​ ​ ​and​ ​approved. A​ ​letter​ from​ ​ ​the​ ​Trustees​ ​of​ ​the​ ​IHC ​ ​Charitable ​ ​Trust​ ​was​ ​read​ ​by​ ​Cynthia​ ​Shaver ​ thanking​ ​ ​us for ​ our​ ​ donation​ ​ ​to ​ ​the ​ Trust​ ​ ​and​ ​the​ ​appreciation​ ​of ​ our​ ​ ​Chapter​ ​Members ​ for​ ​ supporting​ ​ “this​ worthwhile ​ ​display ​ of​ ​ our​ ​ ​IHC​ heritage”.​ A​ ​letter​ was​ ​ ​read​ ​from​ David​ ​ Friske,​ ​ ​Superintendent​ ​of​ ​Virginia​ ​Tech ​ ​McCormick ​ Farm,​ ​ ​thanking us​ ​for​ ​the​ ​participation​ ​and ​ help​ ​ ​in​ the​ ​ ​2017 ​ ​McCormick​ ​Farm​ ​Mill ​ Day​ ​ and​ ​ inviting​ ​ ​us​ to​ participate​ ​in​ 13th​ ​ ​Annual​ McCormick​ ​ ​Farm ​ Mill​ ​ Day​ ​ scheduled​ ​ for​ ​ ​Saturday,​ ​October ​ ​6,​ ​2018. Tinker​ reported​ ​ ​that​ ​more​ ​money​ ​than​ ​actually ​ ​needed ​ ​for​ ​the​ ​new​ ​display​ ​case​ ​at ​ ​the McCormick​ ​Farm​ ​had​ ​been ​ ​donated​ ​to​ ​the​ Trust.​

New ​ ​Business: ​ ​​ Tinker​ ​ is​ ​ making​ ​ ​an​ ​order​ ​for​ ​items ​ to​ ​ be​ ​ sold​ ​ ​at​ the​ ​ ​functions​ ​our​ Chapter​ participates ​ in.​ The ​ ​club ​ has​ ​ been​ ​ ​using​ ​an​ ​IH​ ​flag,​ ​displayed ​ on​ ​ our​ ​ ​trailer,​ at​ ​ our​ ​ ​functions​ ​that ​ ​belongs ​ to​ Tinker.​ ​​ A​ ​ motion​ ​ was​ ​ made​ ​ ​for​ ​the​ ​club​ to​ ​ ​purchase​ a​ ​ flag.​ ​ ​​ ​It​ ​was​ seconded​ ​ and​ ​ approved.​ There ​ was​ ​ discussion​ ​ about​ ​ the​ ​ ​food​ ​for​ ​the​ ​Summer ​ ​Show.​ ​​ ​The​ ​club​ decided​ ​ to​ ​ ask​ ​ the​ ​ Clover​ Hill​ ​Ruritan​ ​Club​ ​to​ ​provide​ ​the​ ​food​ ​for​ our​ ​ ​Show.​ ​​ ​Tinker​ ​said​ ​he​ would​ ​ ask​ ​ ​them ​ ​about providing​ ​food ​ for​ ​ Sunday.​ ​ ​​ ​A ​ motion​ ​ ​was​ ​made ​ ​to​ ask​ ​ ​Clover​ ​Hill ​ ​Ruritan ​ Club​ ​ ​to​ ​provide​ ​the food​ ​. ​ ​​ ​It​ was​ ​ seconded​ ​ ​and ​ ​approved. There​ ​was​ ​discussion​ ​about​ redoing​ ​ ​our​ website.​ ​ David​ ​ ​is​ checking​ ​ ​on​ ​this​ ​for​ the​ ​ club.​ The​ December​ ​ ​meeting​ ​and​ ​Christmas​ ​meal​ ​will ​ be​ ​ ​on​ ​December​ ​10,​ ​2017​ ​at​ ​the​ ​Crosskeys Worship ​ ​Center.

Elections: ​ ​​

Board​ ​ Members:​ ​ ​​ Bobby​ ​ ​Mennifee ​ ​was​ ​nominated​ ​to​ ​replace​ ​Mark ​ ​Litchford.​ ​​ As​ there​ ​were​ ​no​ other​ ​ ​nominations​ ,​ ​ the​ ​ ​​ ​nominations ​ were​ ​ ​closed.​ ​​ ​He​ ​was​ ​elected ​ ​to ​ the​ ​ Board.​ ​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​

​​ Officers:​ ​ ​​ ​A​ slate​ ​ ​of​ ​Officers​ ​was​ presented:​ ​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​

President​ ​ -​ ​ Tinker​ ​ ​Moats ​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​

Vice​ ​ President​ ​ -​ ​ Tyrone​ ​ ​Scott ​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​

​​ ​Secretary​ -​ ​ Cynthia​ ​ Shaver​ ​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​

Treasurer ​ -​ ​ Heather​ ​ Bartley​

As ​ ​Tyrone ​ ​was ​ ​a​ ​current​ ​member​ ​of​ ​the​ ​Board​ he​ ​ resigned​ ​ ​​ ​that ​ ​position​ ​to ​ ​accept ​ the​ nomination ​ ​as​ ​Vice ​ President.​ ​ ​At​ ​that​ time,​ ​ ​Winona ​ ​Scott​ ​was​ ​nominated​ ​to​ ​fill​ the​ ​ remainder​ ​ of​ his​ ​term. ​ ​​ ​She ​ was​ ​ elected​ ​ to​ ​ ​the​ Board.​ As​ ​there​ ​were ​ ​no​ ​other ​ ​nominations, ​ ​the ​ ​slate ​ of​ ​ ​Officers​ ​was ​ ​presented ​ for​ ​ a​ ​ vote.​ ​ ​​ ​A​ ​motion was ​ ​made ​ ​to​ ​accept​ the​ ​ slate​ ​ as​ ​ presented.​ ​ It​ ​ was​ ​ seconded​ ​ ​and​ ​approved.​ ​The ​ new​ ​ Officers​ are​ ​as ​ presented​ ​ ​on ​ the​ ​ slate.​ As​ there​ ​ was​ ​ no​ ​ other​ ​ ​business,​ ​a​ motion​ ​ was​ ​ made​ ​ ​to​ adjourn.​ ​ ​​ It​ ​ ​was​ ​seconded​ ​and approved.

Business Meeting – April 8,2017

Provided by Cynthia Shaver:

The meeting was called to order by Steve Kegley.

The minutes from the February Meeting were read. A correction on the date for Relay for Life at
the Rockingham County Fairgrounds was noted. The date should have been May 5, 2017,
instead of May 6, 2017. A motion was made to accept the minutes with the correction. It was
seconded and approved.
The Treasurer’s Report was given. There is $3200.35 in the account. It was noted that the
sandwich fundraiser netted approximately $2100.00. That will make the account approximately
$5300.00 after the deposit of the fundraiser money. A motion was made to accept the report. It
was seconded and approved.
Relay for Life Report— Becky said there was $4000.00 in the Relay Account. Donations of
items or money could still be made until April 10, 2017.
The club has an IH Spinner that can be donated for the Relay for Life Auction. A motion was
made by Winona Scott to donate the spinner. It was seconded by Bobby Menefee. The motion
Steve reminded everyone that the Plow Day had been rescheduled for April 15, 2017 because
of rain.
Winona had a planter that she was donating to Relay for Life. It contained greenery, welcome
flag and miniature lawn items. She said she could do another one for anyone that wanted one
for $25.00. The money would be donated to Relay for Life.
2017 Summer Show
Steve Kegley gave an update on the McCormick Farm. He read the email from Dick Forster to
Bob Buxton – National President. It contained information about the Farm and ways that the
“club or trust could assist in preserving the historical nature of the farmstead and shops through
either direct participation or financial assistance”.
Projects – “Model Cabinet Project”
This project was about getting a grant proposal from Chapter 41 and VT for a preliminary
design or blueprints for replacement of the case that contains 14 miniature models of reapers.
This case is well over 100 years old and cannot be cleaned without disassembly.
The Docent Proposal
Help is needed to have people trained to explain about the Farm and its exhibits. Tinker
suggested that club members, especially some from Chapter 41 might be available to assist in
this program. The busy time for tours of the Farm are in October and November. There would
be a period of instruction for members to become knowledgeable about the McCormick family,
the farmstead and the early development of the reaper.
There will be a ceremony at the Summer Show to present the the McCormick Farm an honorary
membership in International Harvesters Collectors, Inc.. This is the first time an honorary
membership has been given and the by-laws of IHC,Inc. had to be changed for this to happen.
Bob Buxton, President of the National IHC along with Tinker will be presenting a plaque to the
McCormick Farm at 4:30 P.M. on Saturday, June 24, 2017.
There was discussion about a project called “The Farm Museum in the Shenandoah Valley”. A
non-profit corporation has been formed to create an an antique farm equipment museum along
with other period antiques. This museum wants to preserve agriculture and agricultural heritage
of the “Shenandoah Valley and the Commonwealth of Virginia”. It would be used for
educational purposes. At this time the corporation is looking for funding to construct a facility
between fifteen and twenty thousand feet. As a chapter, if we donated, we would be able to use
the facility for meetings and also be able to store any of our IH equipment in the building as long
as it was cleaned before putting it in the building.
The board recommended donating $1000.00 to the Building Fund in the fall. There was some
discussion about the donation but no motion was made at the time by the members.
Auction Committee
Winona will contact members out of the local area about donations. If anyone knows
someone that would like to donate an item please contact Winona.
There was discussion about the time of the auction. It was scheduled for 5:00 P.M. Saturday.
Because of the tractor pull in another area of the fairgrounds is scheduled for 6:00 P.M. some
members felt the time for the auction should be changed to an earlier time to have more
participation at the auction. Tyrone contacted Tom Weaver to see if an earlier time was okay
with him. He said anytime was okay with him. He thought an earlier time would benefit the
auction. Roger Baker made a motion to have the auction at 2:00 P.M. instead of 5:00 P.M. on
Saturday. It was seconded by Bobby Menefee. The motion was approved.
There was discussion about the Winter Convention. Tinker and Bill were in North Carolina
talking to one of the NC Chapters about this. Tinker reported by phone that the cost for the
week would be approximately $1000.00. The members at the meeting were not interested with
helping at the convention, but possibly helping with the auction. The club said they would like to
have more information.
A Farmall Super A with a woods mower was donated to our club. There was some discussion
about what to do with the tractor. There will be more discussion later.
Berryville has a corn sheller that they may donate to the club.
As there was no other business a motion was made by Jerry McDonald to adjourn. It was
seconded by Winona Scott. The motion was approved.

Club Meeting Minutes – February 12, 2017

IHCC 41 Business Meeting, February 12, 2017
The meeting was called to order by Tinker.
The Board Minutes were read and the following corrections were made:
The meeting in North Carolina on April 8,2017 about a Winter Convention will be with all of the
North Carolina Chapters.
The cost for the use of the main building for a Winter Convention is per day/ $1255.00 plus
$350.00 for heat.
A motion was made to accept the minutes with the corrections. It was seconded and approved.
The Treasurer’s Report was given. There is $3730.60 in the account. The Club gave $200.00
to Cross Keys Worship Center for the use of their building for our meetings and $25.00 was paid
to the State Corporation Commission for renewal.
New Business:
The Club will be getting Steiner Catalogs for our Summer Show.
Winter Convention: There is a possibility of getting the Maryland Chapter involved with the NC
Chapters and our Chapter.
Dick Forrester noted that it would be much easier to do a Winter Convention than a Red
Tinker asked if the club would pay for the gas for the trip to North Carolina on April 8,2017 to
discuss a Winter Convention. A motion was made to pay for the gas. It was seconded and
There was no report on Relay for Life except to note the date and time: May 6, 2017 from 6:00
P.M. until 6:00 A.M..
There will be a Relay for Life table set up at the Toy Show in Weyers Cave, Virginia.
Summer Show:
Set up for the vendors will be Thursday evening, June 22,2017, after 5:30 P.M. or Friday, June
23, 2017, beginning at 7:00 A.M..
Outside vendors: Tyrone has talked to vendors that participated last year. If anyone has a new
vendor they would like to include, give the name to him and he will be glad to
Advertising: No report at this time.
Set Up: No report at this time.
Auction: Winona will gladly accept all the help she can get. Please think about this, as it is a
very large undertaking.
Food: Tinker said Horn’s Ice Cream and J & J’s Bar B Que will be there. He has not talked to
Kettle Korn yet. If anyone has another food vendor in mind please let Tinker know.
T-Shirts: Tinker has been in contact with Jim Roberts of AMOS Apparel of Orange, Virginia.
They would do the shirts and the Club would not have any money tied up. If they come to the
show to sell the shirts, the Club would get 20% of the sales. If the Club handled the shirt sales,
we would get 25% of the sales. Tinker passed around a picture with the IHC logo in the center
of the shirt with other IH products around it. This was a tentative design.
Tyrone made a motion that we try this option for this year. It was seconded and approved.
We will not do Show Hats for this year.
Show Plaque:
There was discussion about putting the IH 684 tractor, donated to the McCormick Farm in
Raphine, Virginia, on our plaque for this year. A motion was made to use this tractor. It was
seconded and approved.
Tinker noted again that the State Corporation Commission had been paid.
Tinker said that the Club might have to have someone else take the Trailer to Berryville and
Somerset. He did this last year but is not sure if he will be able to do it this year. Please be
thinking about this.
Bill is checking on insurance for the contents of the Trailer. It might cost up to $300.00 per year.
The coverage would be checked by Mr. Forrester, the National Attorney, before being
A motion was made to allow the Board to spend this money without going to the membership. It
was seconded and approved.
The Club will do the BBQ sandwiches on April 8, 2017, beginning at 8:30 A.M. followed by the
monthly meeting at 1:00 P.M.. Jennifer needs to have the orders by April 2, 2017. The cost of
the sandwiches will be $3.50.
Letter to Exhibitors:
Winona read the letter to exhibitors. Because of the National Insurance Policy for all IHC
Chapters, to exhibit at our Summer Show you must be an IHC member. After the letter was
read, Mr. Forrester, the IHC National Attorney, did a presentation about the insurance coverage
for all IHC Chapters. The presentation was very informative and covered all aspects of the
insurance clauses. The National Policy covers all IHC members at all IHC sanctioned events It
was “stressed” that only IHC members at club sanctioned events were covered.
Mr. Forrester also did a presentation about a Collector’s Policy and how it differed from farm
policies and homeowner policies.
After these presentations , there was discussion about the letter to exhibitors. A motion was
made to send the letter to exhibitors that registered at last year’s Show but were not members
of IHC. It was seconded and approved.
The club discussed how to address people that came to the Show and wanted to exhibit but
had not received the letter concerning insurance regulations The Club decided that this would
be handled at the Registration Table.
As there was no other business, a motion was made to adjourn. It was seconded and

December club meeting minutes

IHCCof VA Meeting, December 11, 2016

The meeting was called to order by Steve Kegley.

A message from the President, Tinker Moats, was read by Jennifer congratulating the club on a

very good year.

Copies of the Minutes from the October Meeting were passed out for the members to look at.

An overview was given by the Secretary, Cynthia Shaver. A motion was made to approve the

minutes as presented. It was seconded and approved.

The Treasurer’s Report was given by Jennifer Puffenbarger. The balance in the checking

account is $4061.92. A motion was made to accept the report. It was seconded and approved.

The report for Relay for Life was given by Becky Seal. 132 pumpkin rolls were made and sold

which made $1050.00 for Relay for Life. The total for Relay for Life was $1400.00. Becky

noted that all donations for the Relay for Life Auction needed to be in to her or David by April 1,

2017. She has applications for anyone who would like to be on the Relay for Life Team.

New Business: There will be a tentative Schedule of Events in the Winter Newsletter.

There will be a Plow Day April 1, 2017 with a rain date of April 8, 2017. There will also be a Fall

Festival, October 14, 2017, at the Brent Fries farm in Timberville. More information on both of

these activities will be in the Winter Newsletter.

As sponsors for our Summer Show were invited to our meeting and dinner, we were happy to

recognize Highway Motors. We are very grateful for the support they give to our Summer Show.

Recognition was also given to new members at our meeting.

The IHC Club has been invited to attend a fair at the Yellow Barn at Shenandoah Caverns on

November 11, 2017.

At the end of the meeting Steve Kegley again noted that the Club had a good year.

As there was no other business, a motion was made to adjourn and begin our Christmas

Dinner. It was seconded and approved.

December 11, 2016 Meeting and Dinner

Christmas Dinner Meeting:

You and your family are invited to our annual Christmas Dinner on December 11, 2016. If you know of someone interested in becoming a member, invite them to come along.

Meeting begins at 3:00 p.m. with dinner to follow.
Bring a covered dish.
Meat, drinks, and tableware are provided.

LOCATION:  Cross Keys Worship Center; 7174 Mill Creek Church Road; Mt. Crawford, VA  22841

RSVP  to 540-820-9763 or

October 22, 2016 Meeting Minutes

IHCCofVA Meeting, October 22, 2016
The meeting was called to order by Tinker Moats.
The August Minutes were read and approved.
The August Board Minutes were read and approved. After the Board Minutes were read there
was further discussion concerning insurance dealing with sanctioned activities by the club. The
discussion concerned non-members participating in activities at the sanctioned shows.
According to our attorney, you must be a member in order to participate or show at the
sanctioned functions in order to be covered by the IHC National Policy. The club is waiting for a
letter from our attorney clarifying this policy.
The Treasurer’s report was given by Jennifer. The beginning balance is $3145.55. Roughly
$2600.00 will be added from the sale of sandwiches and $813.05 spent for the tenderloin
sandwiches will be subtracted. A motion was made to accept the report. It was seconded and
Old Business: Auction ; Winona asked once again if anyone would like to be in charge of the
Auction for next year. Please think about it and let her know. There is a lot of work involved
with identifying each item and preparing cards. The Auction Committee needs a lot of help to
set everything up. Winona has done a wonderful job with the auction but would like for
someone else do the job for a while. Please think about it and let her know if you would be
New Business: Newsletter: The club would like to do a Memorial for David “Mac” McAllister,
who passed away on September 16, 2016, in the Winter Newsletter. If anyone has anything
they would like to share about Mac, please let Winona know.
Relay for Life: Relay for Life will be May 5, 2016, starting at 6:00 P.M.
Donations for the Relay for Life Auction need to be given to Becky or David Seal by April
1,2017. The club donates 30% of the Auction money to Relay for Life. The amount this year
was a little over $1194.00. A motion was made to round that figure to $1200.00. It was
seconded and approved. The club will be listed as an associate on the back of the Relay for
Life T-Shirt as we donated more than $1000.00.
Becky reported that Relay for Life helps cancer patients in Rockingham County and
Harrisonburg. They have a list of organisations and individuals that they can call on if there is
some kind of special need that needs to be filled. A motion was made for the club to be added
to this list and put aside $200.00 to help if we are called on. It was seconded and approved.
Becky said to let her know if an individual would like to have their name put on the list as willing
to help if needed.
The Christmas Dinner will be the second Sunday in December (if that day is available) at Cross
Keys Worship Center. It will be a covered dish meal. Tyrone will provide the meat. The club
will provide drinks, plates and utensils.
Tyrone said he would invite all the vendors from our summer show to attend our dinner.
A review was done to see the amount that the club was donating to Cross Keys Worship Center
for letting us have our meetings and Christmas Dinner there. At the April Meeting in 2016 a
motion was made, seconded and approved to donate $200.00 to them at the Christmas Dinner.
As there was no other business, the meeting was adjourne



IMPORTANT! The OCTOBER MEETING will be held SATURDAY, OCTOBER 22, following the sandwich making at around 1:00 p.m. at the Cross Keys Worship Center.

FUNDRAISER-Pork Tenderloin Sandwiches $3.50 each
Club members will meet at 8:30 am on Saturday, October 22, at the Cross Keys Worship Center to make the sandwiches. Orders can be picked up starting at noon.

Presale totals are due Monday, October 17! Please call or text Jennifer at 540-820-9763 with the number. Thanks!

Club Meeting Minutes: August 14, 2016

IHCCof VA Chapter 41 Meeting, August 14, 2016

● An informal meeting was conducted before the picnic. Cynthia handed out copies of the

minutes from the June Meeting.

● Steve Kegley asked if we wanted to participate at Somerset in 2017. If we did we

needed to pay $100.00 to reserve the location we have this year for next year. The

members voted to participate.

● The members were asked if they wanted to do a fundraiser in October. The date

suggested was October 8, 2016. We would make BBQ sandwiches that were pre­sold.

Tyrone would check back about the date. Also we would have the meeting on that

Saturday after we finished with the sandwiches. Members would be notified of the

fundraiser and the meeting.

● The Groggs asked about the club participating in the Creative Work Farm on Purple Cow

Road as we did last year. The date would be Sunday, October 9, 2016. There was a

motion made and seconded for members to attend and display items if they wanted to.

It was approved.

● News Letter­­­ email Winona with any information or interesting stories you would like to

have appear in the News Letter.

● Winona asked if anyone would be interested in taking charge of the auction for next

year. Please think about it.

● There was discussion about renting a stack of chairs for the Summer Show. These

chairs would be available for anyone to use inside and for the auction. Also, could we

get 4 picnic tables for outside by the food booth for use by anyone wishing to have a

place to sit and eat. A motion was made to get these from the Fair. It was seconded

and approved.

● Kids Activities­­­Gary Mitchell asked if we could have a signup sheet for help with Kids

Activities. There was a lot of participation in the activities.

● Food­­Cynthia reported that there was good feedback on the food vendors. Winona

suggested we write a Thank You Letter to the food vendors and invite them to participate

again next year.

● Winona suggested we put Tom Weaver’s name in our newspaper ad as he has quite a

following for his auctions. He gave us his state number­­VA# 2367­­ as it is required to

be published with his name. A motion was made to give him free membership as he

does all our auctions. It was seconded and approved.

● It was suggested that the club reimburse David Seal for payment to the band that

performed on Friday night. They did not receive as much as they normally get for a

performance and he made up the difference. A motion was made and seconded. It was

approved. Bobby Menefee suggested the club be aware of costs, if any, before

entertainment is asked to perform.

● The Groggs invited the club to participate in the Fall Festival at Churchville on

September 24, 2016. International Tractors will be featured.

● Cynthia mentioned that most of the inquiries about advertising were from members or

word of mouth.

● The meeting was adjourned. The blessing for the meal was given by Tom Weaver.


IHCC of VA Meeting, June 12, 2016

June Club Minutes can be accessed below or by using this link.


IHCC of VA Meeting, June 12, 2016

● The meeting was called to order by Tinker Moats.

● The minutes from the April Meeting were read. A correction was made concerning the Tractor Games under Activities for the Summer Show. Bobby Menefee said he would help with the games instead of coordinating them. The correction was noted. A motion was made to accept the minutes with the correction. It was seconded and approved.

● The Treasurer’s Report was given. There is $2,914.11 in the checking account. The cost to the Fairground for the Summer Show is between $900.00 to $1500.00. Steve Kegley was not available to give the amount.

● The Advertising Report was given. A motion was made to set the budget at $500.00, but if more was needed to proceed with what was needed. It was seconded and approved.

● The Food Report was given by Joey Kline of J&J’s Bar B Que. Breakfast would be available Saturday and Sunday mornings. They will have hot dogs, hamburgers, pulled pork sandwiches and plate meals to include BBQ , Chicken and Ribeyes. There also would be drinks and snacks.

● Tyrone gave the report on vendors that had committed to the show. He is still working on other vendors.

● Kids Activities: Gary Mitchell will have general activities for kids in a designated area.

● Barrel Train: Jerry McDonald said the train would be ready for the Show. There was discussion about having a set area for the train to run so it would not interfere with pedestrian traffic.

● Set up ­­ Clean up: Bill Shaver and Berlin Zirk will coordinate these items. ALL HELP is needed with clean up.

● PA System: The system is still questionable, but will continue to look into it.

● Threshing and Baling Activities will be handled by Jerry McDonald.

● Auction: There are pictures of auction items on the website, Fairbook and Tom Weaver’s Winona said we still would like to have more items.

● :Vendor Spaces: There are still spaces available inside. Becky said she was talking to some people about being inside.

● There will be Kettle Korn and ice cream available.

● Relay for Life Team: Becky reported that Relay for Life made $10,000.00.

● Newsletter: Winnona said she still needed information for the Newsletter. Either email her or call her with anything you wanted put in the Newsletter. There will be information about the Summer Show in the Newsletter.

● Shuttle: There will be a golf cart available for transporting people if needed.

● The upcoming shows where our club will be represented are Berryville, Sommerset and Rockville.

● Jennifer said that yearly dues are due now.

● The meeting inside was adjourned to be continued outside for discussion of where displays were to be set up. Tyrone would make a map which would be available to the members.

● The meeting outside was adjourned.