Club Business Meeting – February 10, 2019

IHCC41 Business Meeting, February 10, 2019

The meeting was called to order by Tinker Moats.

The minutes from the October 20, 2018, Business Meeting were read. After the correction on
the misspelling of Mark Tanus’s name (spelled Tinus in the minutes) and the correction of
Blacksmith Forge to Blacksmith Shop, the minutes were approved.

The Board Minutes from December 5,2018, were read and approved.

Treasurer’s Report: The balance as of February 10, 2019, is $9458.06. The report was
approved as given.

Old Business: Cub Cadet, FFA– The Cub Cadet is still at the East Rockingham High School.
Some work is supposed to be done at the school on Friday. Anyone who wishes to help with
this work can go and participate.
Tyrone is going to talk to Rebecca Holloway about possibly moving to another FFA group. He is
also going to talk to Vo Tech about possibly working there.

The mower was taken apart at the Farm. Members are working on getting parts and working on
the wheels.
There are plans to take the mower to Red Power Round Up in Pennsylvania.

New Business: $40,000.00 has been appropriated for work to be done at The McCormick
Farm. The work is scheduled to be done by Mountain Valley Preservation.
Tinker talked about the four year plan of our Chapter giving $2000.00 over a four year period as
discussed by the Board at the last Board Meeting. Dick Forster said the IHC Trust would not
give any money for the first year. As everything is on hold until a new Superintendent is
selected at the Farm a motion was made by Steve Kegley to table the discussion until after the
new Superintendent is selected. The motion was seconded by Eddie Bartley and approved.

Dick Forster said to keep documentation on money spent on the mower as it would be
reimbursed by the IHC.

A sheet will be passed around for members to sign up for manning the Chapter table at the Red
Power Round Up. It was stated that we would need 2 people per hour.

Relay for Life: The Relay for Life Team has $1200.00. They will be at the Riverheads Toy Show
in March. The auction items need to be in by April 1, to be put on the Auction List. The Chapter
gives an annual donation of $300.00 to The Relay for Life Team. Relay for Life will be at the
Rockingham County Fairgrounds May 10 from 6 P.M. until 6 A.M..

Show Report: Committee Reports

Food : Keezletown Ruritan Club
Inside Vendor: David Seal
Outside Display: Tyrone Scott
Auction: Winona Scott
Advertising: Cynthia Shaver
Set Up: Bill Shaver
Kids Set Up: Gary Mitchell

Price: at this time we believe the cost will be the same.

David Seal reported that the members should try to get more inside vendors. There needs to be
more support if we want the Show and the Chapter to grow.

There was discussion about the possibility of having the 2025 Red Power Round Up at the
Fairgrounds. Tinker had talked to Pennsylvania Chapter 17 about cosponsoring the show.
They said they would. Chapter 39, Maryland, said they would help also. As of the meeting,
there had been no response from the NC Chapter.
The Red Power Round Up would be based around The McCormick Farm. The tractor at the
Farm would be the toy tractor, there would be bus tours to the Farm and a belt buckle made.

Dick Forster explained some of the things required in advance in preparing for the 2025 Show.
There needs to be an exploratory committee for the Show.
He also talked about the costs for the show.
The IHC Board of Directors put together guidelines for hosting the Red Power Round Up. After
information was given by Dick, a motion was made by Teresa Grog to email the guidelines to
members. It was seconded by Jennifer Puffenbarger. The motion carried. After members have
had a chance to read these guidelines, there would be further discussion.

As there was no other business, a motion was made by Ron Knicely to adjourn. The motion
was seconded by Steve Kegley. The motion carried

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Club Business Meeting – October 20, 2018

IHCC 41 Business Meeting, October 20, 2018

The meeting was called to order by Tyrone Scott.

The minutes from the August meeting were read. As there were no corrections or additions a
motion was made to accept the minutes as read. It was seconded and approved.

Old Business: The Pedal Pulls at Luray and Somerset went very well.

New Business: Some items need to be ordered to restock the trailer. These are the items that
the club sells at the various functions we participate in. If we order now, we can get a 20%
discount. Winona Scott made a motion that we order the items needed. It was seconded and
approved. The items will be at the Christmas Dinner on December 9, 2018. We will have a
short meeting before the meal.

The club needs to have a Farmall work day. Everyone needs to think about when we want to
do it. There will be discussion later.

We still have the mower that needs to be worked on. There is $1000.00 in a trust for IH. We
have someone who will sandblast, primer and paint it for $900.00. Eddie Bartley made a
motion that we pay this lady to do the work. Mark Tinus seconded it. The motion carried. Also
we have the Cub Cadet that was given to the club for our auction. It needs to be rebuilt and
painted.

The Cub Cadet will be taken to East Rockingham High School. The FFA will do the labor on the
Cub. The FFA will take it to their Show in 2018 and 2019. Rebecca Holloway is in charge of the
FFA classes.The Cub Cadet will be finished and shown at our 2019 Summer Show. It will be
auctioned off at our 2020 Summer Show.

There was discussion about the shirts for the Summer Show featuring the Irma Hardy Home
Line. Bobby Menefee made a motion that we feature the Irma Hardy Home Line. It was
seconded by Eddie Bartley. The motion was approved.

Tyrone gave the figures for the sandwiches made from 8:30 until 12:00. We made 585
sandwiches. Tyrone donated his charcoal for cooking the pork loins.

Sandwiches: $2047.50
Meat sold: $ 112.00
Donations $ 30.00
_________
$2189.00
Expenses $ 667.36
________
$1522.14

Anyone that would like to help with the tours at The McCormick Farm please do so.

As there was no other business Bill Shaver made a motion to adjourn. It was seconded by Jerry
McDonald. The motion was approved.

Club Business Meeting – June 10, 2018

IHCC 41 Business Meeting, June 10, 2018
The meeting was called to order by Tinker Moats.
The Treasurer’s Report was given: $4002.55 is the current balance. The ads for the Summer
Show still need to be paid.
The Minutes from the April Meeting were read by Tinker. Tinker reported that the Summer
Show was paid for, the Relay for Life Team had $2000.00, and the April 28,2018 Garden
Workshop was held. A motion was made by Jerry McDonald to accept the minutes. It was
seconded by Bill Shaver. The motion was approved.
Old Business: Tyrone and Bobby will get the Plaque from Dick Forster at Red Power listing the
donors for the Trust for the McCormick Farm.
New Business: The Club was asked if they would be interested in doing the food for the
Puffenbarger Auction on August 11, 2018. A motion was made by Ron Knicely to do the food.
It was seconded by Bill Shaver. The motion carried. Cynthia Shaver will coordinate. Becky
Seal and Sherri Carr said they would help. If you would like to make cookies or brownies for the
sale, call Cynthia Shaver at 540-433-3624.
There is a Cub Cadet in Pennsylvania that can be purchased for parts for $50.00. A motion was
made by Tyrone Scott to purchase the Cub. It was seconded by Mark. The motion carried.
On Saturday, June 30, 2018, there will be a benefit in Shenandoah, for Taylor Shifflett who was
badly injured in a car accident.
Show Reports: Tyrone has been talking to vendors.
Bill will be doing Senior Shuttle and outside display.
David is handling inside vendors.
The music will be at 6:30 on Friday evening.
Camping is available for $40.00 per night by the Fairgrounds.
Need Barrel Train Drivers.
Relay for Life made $7500.00. The Team was eighth out of 90 teams.
Next meeting will be August 12, 2018, at Bridgewater Park. PICNIC: Bring a dish. Hamburgers
and hot dogs furnished.
As there was no other business, a motion was made by Jerry McDonald to adjourn. It was
seconded by Becky Seal. The motion carried.

Business Meeting Minutes, February 11, 2018

Provided by Cynthia Shaver:

IHC Chapter 41 Business Meeting, February 11, 2018
The meeting was called to order by Tinker Moats. The minutes from the December Business
Meeting and the January 3rd Board Meeting were read. A motion was made to accept the
minutes from both meetings as read with the correction about the group providing food for our
Summer Show. That group is the Clover Hill Ruritan Club. The motion was seconded and
approved.
Treasurer’s Report: The current balance is $5683.85. $200.00 was given to Cross Keys
Worship Center for the use of their building for meetings and fundraisers. $820.30 from the
proceeds of our auction at the Summer Show was given to the American Cancer Society. A
motion was made to accept the report as given. It was seconded and approved.
Old Business: The chapter will not be doing the 2019 Winter Convention.
Farmall A: Steve Kegley said he had the tractor cleaned up and ready to be
worked on. Eddie Bartley will help work on the governor. There will be a work day on March
10th, 10:00 A.M., at Steve Kegley’s home, 5477 Holstein Lane, McGayhesville, Va..
Cub Cadet: Tyrone will notify the chapter when he has the Cub Cadet.
Relay for Life: The team has $1218.00. The team has nine members at this
time and it needs 15 members to keep their current spot at the Fairgrounds. Please sign up.
Winona is having a miniature garden show to make gardens for Relay for Life
Auction in May.
New Business: Tinker has been invited to attend the Maryland Chapter Banquet.
There will be a meeting at the McCormick Farm on March 3rd to discuss the
next project to be implemented at the Farm.
The chapter will be receiving Steiner catalogs and door prizes for the Summer
Show.
There will be a Plow Day on March 31st at the Aery Farm in Timberville with a
rain date of April 7th.
April 21st will be the pork sandwiches fundraiser. It will start at 8:30 A.M. at
the Cross Keys Worship Center. Please pre-order sandwiches by contacting Jennifer
Puffenbarger by April 12, 2018. Call or email your order to her. The sandwiches are $3.50 and
are 4oz. Sandwiches.
There will be a meeting on the 21st also. It will be at 10:00 A.M.
Future Show Dates: 2019, June 28, 29, 30, 2019. This will be the week after
Red Power. 2020, June 26, 27, 28, 2020.
2021, June 25, 26, 27, 2021.
2018 Summer Show Report: Food: Clover Hill Ruritan Club.
Kiddie Tractor Pull – Saturday, 11:00 A.M. and 4:00 P.M..
Auction: Winona handed out letters to the members and asked
them to try to get three donations per member if possible. Eddie Bartley will help with the
auction. A sheet was passed around for members to sign up to help with setting up the auction.
Advertising: There will be no back page ads this year. Only the large inside ad for the Daily News Record and radio and TV ads which are free. One ad will be placed in the Pendleton Times.
As there was no other business Steve Kegley made a motion to adjourn. It was seconded by
Mark Tanner. The motion carried.

Club Meeting Minutes: December 10, 2017

Provided by Cynthia Shaver:

The meeting was called to order by Tinker Moats.

Copies of the minutes were handed out for members to read. Cynthia Shaver highlighted the minutes with a correction noted that the Clover Hill 4H Club instead of the Clover Hill Ruritan Club will be asked to provide food for the Summer Show. A motion was made to accept the minutes with the correction. It was seconded and approved.

The Treasurer’s Report was given by Jennifer Puffenbarger. There is $6426.87 in the checking account. The Pulling Team shirts and items for the club to sell at sanctioned events have been ordered. The total for both is about $400.00. A motion was made to accept the report. It was seconded and approved.

Becky Seal gave the report for Relay for Life. 70 pumpkin rolls were sold. It was noted that a check for the percentage of the Auction proceeds would be given to Relay for Life. Relay for Life will be the 1st Friday in May at the Rockingham County Fairgrounds.

Old Business: Tinker met with Pam Edwards, General Manager of the Rockingham County Fair. The cost of the show this year is in line with the costs of last year, $1706.99. This includes the tables and a limited number of chairs.

Auction Committee: Winona would like for someone to volunteer to take over as Chairman of the Auction Committee. She feels that maybe someone else might come up with new ideas for the auction. Her time is limited as to the amount of time she can spend trying to find new donors or contacting former donors. She has done a wonderful job with the auction. As club members, please think about helping with this.

David Seal is still checking into the option of a new website.

Tinker thanked everyone that helped with The Mill Day at the McCormick Farm.

New Business: The Board met concerning our Chapter hosting the 2019 Winter Convention. The IHC National said they would loan us $3000.00 to help get started. The Board felt that the club should be able to do this Several committees would need to be formed. At the Board Meeting Tinker asked if anyone would be able to attend the 2018 Winter Convention in Branson, Missouri to see how the Convention was run. Bill and Cynthia Shaver said they could go and would drive. Tinker said he and Jennifer would go. Tinker asked Dixie Teter if she could check into the cost of a tour bus to the McCormick Farm for the Convention. She said she would do this and report back. After more discussion a motion was made to have the Winter Convention. Before it was seconded some members said they would still like to have more information on holding the convention. The motion was withdrawn. At that time a motion was made to gather more information and report back at a business meeting on January 7, 2018, at 3pm at Keys Worship Center. Also the Board would meet at Bob Menefee’s at 6:30 P.M.. The motion was seconded and approved.

A motion was made to give Cross Keys Worship Center $200.00 for the use of their building for our meetings and fundraisers. It was seconded and approved.

As there was no other business a motion was made to adjourn. It was seconded and approved