IHCCofVA Meeting, October 22, 2016

The meeting was called to order by Tinker Moats.

The August Minutes were read and approved.

The August Board Minutes were read and approved. After the Board Minutes were read there

was further discussion concerning insurance dealing with sanctioned activities by the club. The

discussion concerned non-members participating in activities at the sanctioned shows.

According to our attorney, you must be a member in order to participate or show at the

sanctioned functions in order to be covered by the IHC National Policy. The club is waiting for a

letter from our attorney clarifying this policy.

The Treasurer’s report was given by Jennifer. The beginning balance is $3145.55. Roughly

$2600.00 will be added from the sale of sandwiches and $813.05 spent for the tenderloin

sandwiches will be subtracted. A motion was made to accept the report. It was seconded and

approved.

Old Business: Auction ; Winona asked once again if anyone would like to be in charge of the

Auction for next year. Please think about it and let her know. There is a lot of work involved

with identifying each item and preparing cards. The Auction Committee needs a lot of help to

set everything up. Winona has done a wonderful job with the auction but would like for

someone else do the job for a while. Please think about it and let her know if you would be

interested.

New Business: Newsletter: The club would like to do a Memorial for David “Mac” McAllister,

who passed away on September 16, 2016, in the Winter Newsletter. If anyone has anything

they would like to share about Mac, please let Winona know.

Relay for Life: Relay for Life will be May 5, 2016, starting at 6:00 P.M.

Donations for the Relay for Life Auction need to be given to Becky or David Seal by April

1,2017. The club donates 30% of the Auction money to Relay for Life. The amount this year

was a little over $1194.00. A motion was made to round that figure to $1200.00. It was

seconded and approved. The club will be listed as an associate on the back of the Relay for

Life T-Shirt as we donated more than $1000.00.

Becky reported that Relay for Life helps cancer patients in Rockingham County and

Harrisonburg. They have a list of organisations and individuals that they can call on if there is

some kind of special need that needs to be filled. A motion was made for the club to be added

to this list and put aside $200.00 to help if we are called on. It was seconded and approved.

Becky said to let her know if an individual would like to have their name put on the list as willing

to help if needed.

The Christmas Dinner will be the second Sunday in December (if that day is available) at Cross

Keys Worship Center. It will be a covered dish meal. Tyrone will provide the meat. The club

will provide drinks, plates and utensils.

Tyrone said he would invite all the vendors from our summer show to attend our dinner.

A review was done to see the amount that the club was donating to Cross Keys Worship Center

for letting us have our meetings and Christmas Dinner there. At the April Meeting in 2016 a

motion was made, seconded and approved to donate $200.00 to them at the Christmas Dinner.

As there was no other business, the meeting was adjourne