Club Meeting Minutes – February 12, 2017

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IHCC 41 Business Meeting, February 12, 2017
The meeting was called to order by Tinker.
The Board Minutes were read and the following corrections were made:
The meeting in North Carolina on April 8,2017 about a Winter Convention will be with all of the
North Carolina Chapters.
The cost for the use of the main building for a Winter Convention is per day/ $1255.00 plus
$350.00 for heat.
A motion was made to accept the minutes with the corrections. It was seconded and approved.
The Treasurer’s Report was given. There is $3730.60 in the account. The Club gave $200.00
to Cross Keys Worship Center for the use of their building for our meetings and $25.00 was paid
to the State Corporation Commission for renewal.
New Business:
The Club will be getting Steiner Catalogs for our Summer Show.
Winter Convention: There is a possibility of getting the Maryland Chapter involved with the NC
Chapters and our Chapter.
Dick Forrester noted that it would be much easier to do a Winter Convention than a Red
Power.
Tinker asked if the club would pay for the gas for the trip to North Carolina on April 8,2017 to
discuss a Winter Convention. A motion was made to pay for the gas. It was seconded and
approved.
There was no report on Relay for Life except to note the date and time: May 6, 2017 from 6:00
P.M. until 6:00 A.M..
There will be a Relay for Life table set up at the Toy Show in Weyers Cave, Virginia.
Summer Show:
Set up for the vendors will be Thursday evening, June 22,2017, after 5:30 P.M. or Friday, June
23, 2017, beginning at 7:00 A.M..
Outside vendors: Tyrone has talked to vendors that participated last year. If anyone has a new
vendor they would like to include, give the name to him and he will be glad to
Advertising: No report at this time.
Set Up: No report at this time.
Auction: Winona will gladly accept all the help she can get. Please think about this, as it is a
very large undertaking.
Food: Tinker said Horn’s Ice Cream and J & J’s Bar B Que will be there. He has not talked to
Kettle Korn yet. If anyone has another food vendor in mind please let Tinker know.
T-Shirts: Tinker has been in contact with Jim Roberts of AMOS Apparel of Orange, Virginia.
They would do the shirts and the Club would not have any money tied up. If they come to the
show to sell the shirts, the Club would get 20% of the sales. If the Club handled the shirt sales,
we would get 25% of the sales. Tinker passed around a picture with the IHC logo in the center
of the shirt with other IH products around it. This was a tentative design.
Tyrone made a motion that we try this option for this year. It was seconded and approved.
We will not do Show Hats for this year.
Show Plaque:
There was discussion about putting the IH 684 tractor, donated to the McCormick Farm in
Raphine, Virginia, on our plaque for this year. A motion was made to use this tractor. It was
seconded and approved.
Tinker noted again that the State Corporation Commission had been paid.
Tinker said that the Club might have to have someone else take the Trailer to Berryville and
Somerset. He did this last year but is not sure if he will be able to do it this year. Please be
thinking about this.
Bill is checking on insurance for the contents of the Trailer. It might cost up to $300.00 per year.
The coverage would be checked by Mr. Forrester, the National Attorney, before being
purchased.
A motion was made to allow the Board to spend this money without going to the membership. It
was seconded and approved.
The Club will do the BBQ sandwiches on April 8, 2017, beginning at 8:30 A.M. followed by the
monthly meeting at 1:00 P.M.. Jennifer needs to have the orders by April 2, 2017. The cost of
the sandwiches will be $3.50.
Letter to Exhibitors:
Winona read the letter to exhibitors. Because of the National Insurance Policy for all IHC
Chapters, to exhibit at our Summer Show you must be an IHC member. After the letter was
read, Mr. Forrester, the IHC National Attorney, did a presentation about the insurance coverage
for all IHC Chapters. The presentation was very informative and covered all aspects of the
insurance clauses. The National Policy covers all IHC members at all IHC sanctioned events It
was “stressed” that only IHC members at club sanctioned events were covered.
Mr. Forrester also did a presentation about a Collector’s Policy and how it differed from farm
policies and homeowner policies.
After these presentations , there was discussion about the letter to exhibitors. A motion was
made to send the letter to exhibitors that registered at last year’s Show but were not members
of IHC. It was seconded and approved.
The club discussed how to address people that came to the Show and wanted to exhibit but
had not received the letter concerning insurance regulations The Club decided that this would
be handled at the Registration Table.
As there was no other business, a motion was made to adjourn. It was seconded and
approved