Provided by Cynthia Shaver:
Provided by Cynthia Shaver:
The meeting was called to order by Tinker Moats.
Copies of the minutes were handed out for members to read. Cynthia Shaver highlighted the minutes with a correction noted that the Clover Hill 4H Club instead of the Clover Hill Ruritan Club will be asked to provide food for the Summer Show. A motion was made to accept the minutes with the correction. It was seconded and approved.
The Treasurer’s Report was given by Jennifer Puffenbarger. There is $6426.87 in the checking account. The Pulling Team shirts and items for the club to sell at sanctioned events have been ordered. The total for both is about $400.00. A motion was made to accept the report. It was seconded and approved.
Becky Seal gave the report for Relay for Life. 70 pumpkin rolls were sold. It was noted that a check for the percentage of the Auction proceeds would be given to Relay for Life. Relay for Life will be the 1st Friday in May at the Rockingham County Fairgrounds.
Old Business: Tinker met with Pam Edwards, General Manager of the Rockingham County Fair. The cost of the show this year is in line with the costs of last year, $1706.99. This includes the tables and a limited number of chairs.
Auction Committee: Winona would like for someone to volunteer to take over as Chairman of the Auction Committee. She feels that maybe someone else might come up with new ideas for the auction. Her time is limited as to the amount of time she can spend trying to find new donors or contacting former donors. She has done a wonderful job with the auction. As club members, please think about helping with this.
David Seal is still checking into the option of a new website.
Tinker thanked everyone that helped with The Mill Day at the McCormick Farm.
New Business: The Board met concerning our Chapter hosting the 2019 Winter Convention. The IHC National said they would loan us $3000.00 to help get started. The Board felt that the club should be able to do this Several committees would need to be formed. At the Board Meeting Tinker asked if anyone would be able to attend the 2018 Winter Convention in Branson, Missouri to see how the Convention was run. Bill and Cynthia Shaver said they could go and would drive. Tinker said he and Jennifer would go. Tinker asked Dixie Teter if she could check into the cost of a tour bus to the McCormick Farm for the Convention. She said she would do this and report back. After more discussion a motion was made to have the Winter Convention. Before it was seconded some members said they would still like to have more information on holding the convention. The motion was withdrawn. At that time a motion was made to gather more information and report back at a business meeting on January 7, 2018, at 3pm at Keys Worship Center. Also the Board would meet at Bob Menefee’s at 6:30 P.M.. The motion was seconded and approved.
A motion was made to give Cross Keys Worship Center $200.00 for the use of their building for our meetings and fundraisers. It was seconded and approved.
As there was no other business a motion was made to adjourn. It was seconded and approved
IHC Chapter 41 Business Meeting, August 13, 2017
The meeting was called to order by Tinker Moats.
The minutes of the June Meeting were read by Cynthia Shaver. As there were no corrections, a motion was made to accept the minutes as read. It was seconded and approved.
The Treasurer’s Report was given by Jennifer Puffenbarger. The balance in the checking
account is $5324.93. The club sold shirts at the Summer Show. The amount received from the sale was $1220.00. $940.00 went to the supplier and the club received $280.00. There was no expense incurred by the club. $1000.00 was sent to the IHC Charitable Trust for the McCormick Farm. The proceeds from the auction was $3282.00. As there were no corrections, a motion was made to accept the report as given. It was seconded and approved.
The club received a $150.00 donation from the Grottoes Fire Department. This donation was given to the club because our “Pedal Pull Team” helped with a Pedal Pull function for the Fire Department.
Summer Show Report: There were 175 exhibits at our Show.
Recommendations for next year’s Show:
1. Close the building at 6:00 P.M.
2. Have a Show Chairman with all committees reporting to the Chairman.
3. Food: Check on possibly adding a food truck . The eating area would be in the upper
area where it was this year.
4. Possibly having tours to the McCormick Farm on Friday and Saturday.
5. Suggested having a church service Sunday morning
The camping for the Show will be $35.00 per night. The club will be responsible for collecting the fees. ALL CAMPING will be in the lower area of the Fairgrounds near the cattle barns.
It was recommended that we get our shirts from the same supplier we used for this year.
The club has a donation of a Cub Cadet, to be restored, from L&M Parts. After restoration, the Cub Cadet would be auctioned off at our Show Auction. This would be an ongoing yearly donation if the club wants to restore one each year. After discussion a motion was made by Steve Kegley to take on this project. It was seconded by Ron Kniceley. The motion carried. The exhibit by members at Farming in the Valley scheduled for October 8 is rescheduled for
October 7th is Mill Day at the McCormick Farm.
On September 24th there will be a session about the McCormick Farm Training Tours. Tinker will let everyone know about the time.
On August 21st there will be a Pedal Pull at the Page Valley Fair. Registration is at 7:00 P.M.,Pull at 7:30.
There was discussion about getting shirts for the “Pedal Pull Team” to wear when they do Pedal Pulls at other functions. A motion was made to get the shirts. It was seconded and approved.
There will be no Fall Harvest Day in Timberville as scheduled for October 14th. Due to lack of rain in the area the corn that was planted for this event will not be ready.
Somerset Steam and Gas: does the club still want the spot for next year? It has to be taken care of this year. A motion was made to keep the same location. It was seconded and approved. Winona thanked everyone for their donations and participation in the Auction. She said she would like someone else to take over as Chairman for the Auction. Please think about volunteering for this. Winona has done a wonderful job as Chairman of the Auction Committee.
The Sandwich Fundraiser will be October 14th. The price will be the same, $3.50. Need to
pre-order by the 12th.
Winona thanked everyone for sending birthday cards to Cotton.
As there was no other business, a motion was made to adjourn. It was seconded and
The meeting was called to order by Tinker Moats.
The minutes of the Board Meeting were read by Cynthia Shaver. A motion was made to accept the minutes as read. It was seconded and approved.
The minutes from the April Business Meeting were read . As there were no corrections a motion was made to accept the minutes as read. It was seconded and approved.
The Treasurer’s Report was given by Jennifer Puffenbarger. The balance in the account is
$4574.14. Jennifer noted that there was still an amount of $1000.00 to $1200.00 to be paid to the Fairgrounds for the Summer Show. A motion was made to accept the Treasurer’s Report as given. It was seconded and approved.
Relay for Life Report: The amount for Relay For Life from the Auction is $4344.00. The Team was 7th out of 92 Teams at the Relay For Life Event held May 5, 2017 at the Rockingham County Fairgrounds. The total raised at the Event was $10,377.50. Becky thanked everyone for their help and donations to the Auction.
Proposal for New Cabinet at the McCormick Farm: The International Harvester Collectors
Charitable Trust has been set up to help fund the cost of this cabinet that will house the reaper models. The estimate for the cabinet is $11,000. Tinker reported on a letter that had been sent to all IHC Presidents from the Trustees of the Charitable Trust. It was noted that Chapter 42 of North Carolina had pledged $500.00. A motion was made for our Chapter to pledge $1000.00. It was seconded and approved.
There was discussion about the construction of the building for the Farm Museum in the
Shenandoah Valley. A motion was made by Dixie Teter to donate $1000.00 for this project. It was seconded by Raymond Grogg. The motion was approved.
Winter Convention: After further discussion about the Convention it was decided that the Chapter would not help with the Convention planned for 2020.
National Auction: There was discussion about helping other Chapters with the Auction that is tentatively scheduled for the 4th weekend of October, 2020. A motion was made by Jerry McDonald to help with the Auction. It was seconded by Winona Scott. The motion carried.
Inside Vendors: David Seal asked if anyone had inside vendors. If so, please let him know.
Exhibitors: Due to insurance regulations that exhibitors must be IHC members, there was discussion concerning some exhibitors from last year that had static exhibits. As the Chapter wants to encourage everyone to become a member, David Seal suggested that the Chapter could give the exhibitors, who were sent a letter about the insurance rules, a waiver this year and the Chapter would pay the National Dues for this year only so they could participate in our Show. We hope they will renew their membership and also become a Chapter Member. A motion was made by Tyrone Scott to accept this suggestion. It was seconded by Roger Baker. The motion was approved.
SetUp: The setup will be the same as last year.
Becky Seal suggested that we have a registration table for the items donated for the Auction.
This suggestion was agreed to.
As there was no new business Tinker asked for a motion to adjourn. A motion was made by Becky Seal and seconded by Dennis Carr. The motion was approved.
February 14, 2016: Board @ 1:30, Regular meeting @ 3:00 PM
The new club trailer and barrel train will be featured for this meeting! Thanks to Sommerset Steam and Gas for donating the barrel train. The trailer was purchased with club funds.
Cross Keys Worship Center; 7174 Mill Creek Church Road; Mt. Crawford, VA 22841
Mark Your Calendars!
Upcoming Events for 2015:
September 11-13, 2015: The Pasture Party (Somerset, VA) hosted by the Somerset Steam & Gas Engine Association. If you are able to exhibit or help at the table, please contact Jennifer Puffenbarger (540-820-9763) by September 1. Link: www.somersetsteamandgas.org/pasture_party.html
September 18-20, 2015: Field Day of the Past (Rockville, VA) hosted by Rockville-Centerville Steam & Gas Historical Association. Exhibitors will receive passes for the show. They do want us to preregister if we exhibit so they have a rough idea of how much space to set aside for us to setup in. If you are able to exhibit or help at the table, please contact Jennifer Puffenbarger (540-820-9763). A printable registration form is linked here clicking here. As a chapter/national member, you have insurance coverage. I will send them a copy of our certificate of insurance. Hotels are listed on their website www.fielddayofthepast.net under “PLAN YOUR TRIP”. The organizer recommends The Comfort Suites Innsbrook, 4051 Innslake Dr., Glen Allen, Va. Phone: 804-217-9200. Tell them you are coming to Field Day, and how many you have in your group, and they will give you a special rate.
October 3, 2015: First Annual Plow Day. Location – Airey Farm; 9094 Waggy’s Creek Road; Dayton, VA 22821. Begins at 9:00 a.m. More details to follow.
October 10, 2015: Pork Tenderloin Sandwich Pre-Sale Fundraiser. Pork Tenderloin Sandwiches $3.00 each. Call Jennifer, 540-820-9763, by October 5 with presale totals and/or if you can help make sandwiches. Volunteers to make sandwiches should arrive at 8:30 a.m. on Saturday at the Cross Keys Worship Center. Pick up sandwiches at the Cross Keys Worship Center on Saturday from 8:30 a.m. – 12:00 p.m. Pre-sale sign up sheet is available here available by clicking here.
October 11, 2015: Regular Chapter Meeting. Check back for location and details.
October 30-31, 2015: National IH Collectors Auction hosted by Maryland Chapter 39. We are planning on attending to offer support and help if needed. We will have a table set up as well. See flyer for details.
Check the box that applies:
Tractors Gas Engines
Steam Engines Models
Other Tractor Pull
Lawn Mower (display only)
Please provide a complete description of your exhibit. Include make, model and any other pertinent information. All registered exhibits to the show must remain parked. Field day personel reserves the right to decline any exhibit which is deemed not in keeping with the show: _____________________
Meeting and Picnic
Sunday, August 9
3:00 PM – Meeting with picnic to follow
Meat & tableware provided
Bring a covered dish, drinks, and chairs
Location: Shelter #2 at Mountain View Park
1100 20th Street; Grottoes, VA 24441
At the shelter, there will be a board meeting at 2:00 p.m. before the regular meeting and picnic.